The ROI of Professional Office Cleaning: How to Calculate Time and Money Saved
- NBartkiv
- Oct 23
- 3 min read
Updated: 3 days ago
A Clean Office That Pays for Itself
A clean and well-maintained office is not just about appearances; it also saves time and money. Many businesses still view cleaning as a necessary expense. However, when managed professionally, it can deliver measurable returns. At CCNM Commercial Cleaning, we have helped offices across Cambridgeshire save an average of 3.5 hours every day by moving from ad-hoc or in-house cleaning to a structured professional rota. That recovered time translates directly into increased productivity and improved staff satisfaction.
Why Professional Cleaning Improves Productivity
Lost Staff Time
When employees spend time wiping desks, cleaning kitchens, or restocking washrooms, they take time away from their main responsibilities. Over weeks and months, these small tasks add up to a significant loss in productivity.
Hidden Costs
Inconsistent cleaning often leads to higher rates of staff absence, lower morale, and faster wear on carpets, furniture, and flooring. It can also damage the professional image of your business in the eyes of clients and visitors.
Professional Efficiency
A structured cleaning rota ensures that every task is completed to a consistent standard. This approach reduces disruption, improves hygiene, and keeps the workplace running efficiently.
The ROI Formula
The financial return on professional cleaning can be calculated with a simple formula:
ROI = (Time Saved × Hourly Staff Rate × Working Days) – Cleaning Cost
For example, consider a medium-sized office in Cambridge:
Calculation: 3.5 hours × £25 × 22 days = £1,925 saved per month. £1,925 – £1,200 = £725 net monthly ROI. That represents an annual saving of approximately £8,700, excluding the additional benefits of fewer sick days and better employee morale.
Case Study: Cambridge Office Saved 3.5 Hours Daily
A technology company in Cambridge asked CCNM to review its existing cleaning arrangements. Staff were spending several hours each day cleaning shared areas and workstations. After an assessment, we introduced a tailored daily and weekly cleaning rota designed around their office hours. Within one month, the business saved 3.5 staff hours per day. The overall cleanliness improved, staff complaints stopped, and the Facilities Manager gained back valuable time to focus on operational priorities.
Additional Ways Cleaning Improves ROI
Professional cleaning has a positive impact beyond direct time savings.
When these benefits are combined, the ROI of office cleaning can easily exceed 150 to 200 percent annually.
The Hidden Cost of In-House Cleaning
Managing cleaning in-house may appear cost-effective, but it often results in hidden costs. Someone still needs to order supplies, manage schedules, monitor quality, and arrange cover for absences. These tasks take time and attention away from the core business. By outsourcing, you remove that burden and ensure consistent results through a professional team who are trained, equipped, and accountable.
How to Calculate Your Own ROI
Record how many hours your staff currently spend cleaning or maintaining work areas.
Multiply that time by the average hourly pay rate.
Compare the result to a professional cleaning quote.
Review the difference after one or two months to assess the improvement in efficiency and hygiene.
Example Summary
The ROI of Office Cleaning
The ROI of office cleaning goes far beyond surface cleanliness. It is about creating a workplace that supports efficiency, wellbeing, and professionalism. A well-planned commercial cleaning rota saves time, controls costs, and enhances your business image. The benefits are measurable, tangible, and long-lasting.
Find out how much time and money your business could save with a tailored cleaning plan. Get Your Free Quote from CCNM Commercial Cleaning in Cambridgeshire. Our team can assess your current setup, calculate your potential return on investment, and design a schedule that delivers lasting results for your business.
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